Schools’ Buying Club Procurement Helpline Templates

Did you know we have several procurement templates to help you manage your service contracts, plan for your upcoming tenders and capture your specific requirements? You can access these completely free of charge and moreover if you require help completing the templates you can book a free Procurement Clinic session through our Helpline. Take a look at some of the templates you can access:

Contracts Register
This is the best tool for keeping on top of all your service contracts and procurement plans. The single template will hold all the information including the name of the provider, the start and end dates, the costs and what you like and dislike about the service. There is also an extra column stating when you should begin the tender process. To request a contracts register please click here. 

Procurement Timeline
It’s simple; you tell us what contract you need to re-tender, when you would like it to start and your preferred route to market (direct award, mini competition or full tender) and we will produce a personalised timeline with all of the key milestones so that you can keep on top of your procurement. To request a procurement timeline please click here.

Data Capture Forms
One of the most important parts of the procurement process is the data capture process. By recording your current provision and assessing what you might need from your new contract, you can ensure the specification is tailored to your exact requirements. Our data capture forms cover everything you should include in your specification. To request a data capture form please click here.

Contract Management Scorecards
As part of your quarterly or yearly reviews with your supplier we would recommend using scorecards to help facilitate the meeting. The cards will help you assess your supplier’s measure of the service compared with your assessment, creating an open dialogue between both parties. To request a contract management scorecard please click here.

Remember, our Procurement Helpline is always available when you need our support. Click here to find out more.