Case Studies

Powys Local Authority

Powys Local Authority
ICT Visioning Project

Powys Local Authority commissioned Schools’ Buying Club to engage with their schools in order to better understand their current use of technology as well as how they might use technology in the future.

Schools’ Buying Club supported the Local Authority in designing an engagement programme that included gathering data from stakeholders using an online questionnaire and hosting two online round table events for secondary and primary schools.

Both mechanisms yielded meaningful data and Schools’ Buying Club published a detailed report with a series of recommendations and next steps. Powys Local Authority was able to use this report to inform their upcoming ICT spend as well as inspire and shape their long-term ICT digital aspirations for schools in the region.

“We enjoyed working with the team from Schools’ Buying Club and were delighted with their input and contributions from start to finish. The report from Schools’ Buying Club has helped guide our ICT procurement strategy, not just in the short term, but inspired us to consider the long term possibilities and options open to us to enhance outcomes for all of our learners. We would thoroughly recommend their services.”

Tunbridge Wells Grammar School for Boys

Tunbridge Wells Grammar School for Boys
Procurement of a new cleaning service

Tunbridge Wells Grammar School for Boys approached SBC for a second time after already having used us for their previous cleaning tender. Their contract had naturally come to an end and they were looking to procure a new one with greater focus on supplier management and oversight of staff. They also needed to include a new building component into the contract.

The tender resulted in a sophisticated audit management and a biometric time and attendance system; foundation living wage was also factored into the costs to help future staff retention.

“We were especially impressed with the continuity and professionalism of SBC during the COVID-19 pandemic, whilst we were mid-tender!” Katie Ross, School Business Manager

Newton Farm: Nursery, Infant & Junior School

Newton Farm: Nursery, Infant & Junior School
Virtual procurement process for a new cleaning service

Newton Farm sought the help of Schools’ Buying Club when the annual cost for their cleaning service was due to increase. We ran a restricted OJEU procurement process for the school and were able to save c.£16k in the first year of the contract. The new contract includes additional items such as bin-liners and point-of-use consumables which will bring further savings to the school. Newton Farm has found a supplier who is looking to bring further innovation and support services if required, allowing for a greater partnership relationship with its’ supplier.

Due to the impact of COVID-19, we ran the procurement process virtually. We received site photos and ran a virtual Q&A session in lieu of the usual supplier site visit day and hosted virtual bidder presentations. Our client was kept informed of our scope of work and timeline through-out the whole process to ensure the school was fully aware of our progress at each stage.

“I couldn’t be happier with the service that SBC provided. I felt supported every step of the way to ensure that I was able to make the best decision for my school.”  Matthew Bradley, Headteacher, Newton Farm

River Bank Primary School

River Bank Primary School
Procurement of a new outsource cleaning contract

Schools’ Buying Club managed the tender process for River Bank Primary School who sought to outsource their cleaning function. The school had previously used a mix of in-house cleaners and agency staff but were seeking a more structured and manageable provision. We ran the procurement from start to finish and were able to appoint a supplier on a three-year contract offering best value to the school.

By outsourcing their cleaning function, River Bank Primary School will now benefit from having new cleaning equipment, an appointed supervisor to lead the onsite staff and a new time and attendance system. Furthermore, the revised shift pattern will ensure a wider pool of good candidates when recruiting, which is essential as the school grows.

“Schools’ Buying Club have been brilliant at helping us navigate the process of securing major contacts in the last twelve months. Their staff have been available, diligent and professional at all times and worked to make the process seamless and successful. We would recommend them to other schools and will certainly use them again for future procurement.”  Louise Marsden, School Business Manager and David Sansom, Headteacher

“The support given by Schools’ Buying Club felt like having an extended procurement team within the trust. The officers were excellent, communicative, always available to provide advice and guidance, informed, and understanding of our context and needs. Schools’ Buying Club has now supported us with cleaning, catering and ICT managed service tenders, and I would have absolutely no hesitation in recommending them to other trusts - excellent service.”
Chiltern Learning Trust