Case Studies

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Aurora Academies Trust, East Sussex

The Club managed and implemented a complete outsourced HR & Payroll solution on behalf of the trust across all of its schools. Termly KPI reviews are held with both suppliers in order to keep the contracts on track. The four primaries in East Sussex also collaboratively went to market for their catering. Contract value was in excess of £1m. Successful contract provides enhanced food quality at a lower price to the parents.

Gloucester School’s Partnership, Gloucester

Grounds Maintenance

Six schools in Gloucester saved £105,608 between them by collaboratively procuring grounds maintenance. There is one contract for all six schools which details each of their specific requirements.

Temporary Workers framework

Circa 30 schools are currently using the Temporary Workers framework which gives them access to 9 suppliers in the local area. The framework sets out the minimum and maximum a supplier will charge the school for a particular role, which reduces the opportunity for suppliers to increase prices when a school has an urgent requirement for a temporary worker (a ‘distressed purchase’). The framework does not allow suppliers to charge a temp-perm fee to the school, should the school retain the services of a temporary worker on a permanent contract once the worker has been in constant employment at the school for a 12 week period. This is achieving, on average, savings of 15%.

The Harlow Education Consortium, Essex

17 schools in Essex procured Grounds Maintenance collaboratively. There is now a single contract over 17 schools but each school receives a tailored service bespoke to their needs. Time was saved in procuring one contract instead of each school doing it themselves. Savings realised 5% for each school.

Malden & Coombe Partnership, Surrey

Four maintained schools in Surrey approached SBC about cleaning. Although their individual contracts needed to be renewed, SBC tendered on behalf of all of the schools so that they can join the new contract, as and when their existing contracts expire.

The tender needed to be flexible, and we developed this using ‘lots’ on the basis that they could better access SME’s playing to the new compliance rules and regulations. We were able to take advantage of an aggregated sum of money, as well as put in place a best value arrangement for the future.

The Mossborne Academy Trust, London

Two secondary schools asked SBC to assist them in collaboratively procuring their outsourced cleaning contracts – one school having previously had in-house arrangements and the other a completely new building. SBC ensured an efficient, effective best practice tender was conducted, and both schools are looking forward to working with their new supplier.

Wootton Academy Trust, Bedfordshire

This trust now has one catering supplier operating across all of its schools, with an agreement to share profits with the trust – a ‘win win’ for both the trust and the supplier.