Catering Procurement Process
Your simple 5 step approach

Procuring your new catering service could not be easier.
We have created 5 simple steps for you to follow.


Step: 1

Data requirements

Complete the contract requirements questionnaire so we can understand more about your current service and what you want from your new contract. You will be provided with a template termination letter and request for TUPE Workforce data for you to issue to your incumbent provider to complete for the tender stage.


Step: 2

ITT documentation preparation and review

Review the draft ITT documentation, proposed timetable and evaluation criteria. Your dedicated procurement consultant will be on hand to discuss any areas where you require further clarity and assist you in finalising the ITT documentation.

Lorem ipsum

Step: 3

Tender management

Your consultant will issue your documentation on a secure tendering portal to all prospective bidders; this will remain out to the market for 30 days. We will advise you on facilitating site visits so prospective bidders can understand your requirements and clarify any questions. Any clarification raised via the portal will be managed by your consultant, but input will be required from you to provide a timely response to any queries.

Lorem ipsum

Step: 4

Evaluation of bids

After the 30 days, you will receive the submitted bids, an evaluation guidance document and an evaluation matrix spreadsheet to undertake your assessment of the bids. If required, there is the opportunity for you to host and facilitate bidder presentation meetings with shortlisted bidders; guidance material for these will be provided. Your consultant will be on hand throughout this stage to share their cleaning expertise and answer any queries you may have about the bids or the commercials.

Lorem ipsum

Step: 5

Contract award and mobilisation

Once you have chosen your successful bidder, we will inform all the bidders on the outcomes, their score and feedback via the portal. Your consultant will create a draft contract of services in line with the ITT documentation and the winning bidder’s response for you to finalise and agree on directly with your chosen supplier. We will arrange a mobilisation kick-off meeting and agenda for you to take forward into the management of the contract.

Lorem ipsum

If you would like help, please call 0845 257 7050,
email or jump on a live chat now!